ABOUT COLUMBIA COUNTY

Columbia County is one of Florida’s best-kept secrets, with pockets of quiet and peaceful springs. Columbia County is the home of Florida’s Springlands, with multiple natural springs, lakes, rivers, and nine beautiful state parks. In 2022, the US Census Bureau QuickFacts estimated Columbia County has a population of 72,000 residents. Columbia County is a southeast sports destination and hosts multiple tournaments and camps. Columbia County requires a diverse and dedicated workforce to provide services for Columbia County residents to live and work and for the visitors who experience our piece of the Florida playground. Consider applying for a position with us today.

JOB DESCRIPTION

This is a responsible secretarial, clerical, and technical support work.  An employee in a position allocated to this class performs a variety of office support functions to a major department.  Functions are generally diversified and require judgments to apply broader aspects of established practices and procedures.  Problems and situations encountered do not generally fall clearly or concisely within the limitations of standard practices or precedents.

Training and Experience

Minimum Experience: High School diploma or equivalent and three (3) years secretarial or advanced clerical work required. Prefer AS with emphasis on secretarial, business, or computer courses. A comparable amount of training, education, or experience may be substituted for above minimum qualifications.

Professional Licenses/mandatory requirements

Possession of a valid Florida driver’s license required.

SALARY: $18.52 per hour plus benefits 

DEADLINE FOR RECEIVING APPLICATIONS: 10/07/2025

Each applicant is required to submit a complete county application for employment. Applications are available on-line www.columbiacountyfla.com/jobs.asp . Successful applicants must be able to pass a pre-employment medical exam, criminal history background check, driver’s license check and drug screening. Applications can be emailed to: hr@columbiacountyfla.com or by mail, FedEx, or ups to:

HUMAN RESOURCES OFFICE

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

(386) 758-3351; TDD (386) 758-2139

An AA/EEO/ADA/VP Employer

Essential Functions

• Performs office support functions such as answering telephones and taking messages
• Effectively meets and deals with the general public and vendors
• Prepares reports and statistics as required by the Department Head
• Word processes daily letters, agendas, and correspondence including meeting notices and workshop notifications
• Processes office mail, processes supply requisitions, and maintains office files
• Retrieves and sends electronic mail messages as needed
• Maintains inventories for new equipment, furniture, etc.
• Solicits telephone bids for supplies and equipment
• Verifies purchases of materials, places orders or has orders placed through specified companies
• Designs and uses desktop publishing to produce brochures for workshops and the public.  Also, types and copies any hand-outs necessary for       these workshops
• Edit, word process, and use desktop publishing to process newsletters for mailing
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• Designs, use desktop publishing, word processes, and copies programs; sends out invitations, keeps record of RSVP’s; make up place cards         and name tags; types speeches; order supplies for departmental functions
• Processes and distributes newspaper articles and radio and TV announcements
• Handles repairs on office machines and other equipment in the Department
• Provides all additional clerical and word processing support on an as needed basis for related programs and publications of the Department
• Maintains Department Head’s calendar and schedules appointments with approval of the Department Head
• Process and mail monthly utility bills for customers not on electronic billing
• Required to work during a local declared state of emergency

Non -Essential Functions

Performs related work as required.

[These essential job functions are not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job related marginal duties as required.]

Knowledge, Skills and Abilities

• Knowledge of business English, spelling and math
• Knowledge of office practices and procedures
• Knowledge of administrative principles and practices
• Ability to collect, evaluate and analyze data relating to departmental functions such as accounting, personnel, purchasing and report writing
• Ability to work independently
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effectively both orally and in writing
• Ability to use a variety of computers, printers, and software programs as well as other office equipment
• Ability to type 60 cwpm

Work Environment

Majority of work is performed indoors at a centrally located desk. 

Essential Physical Skills/Demands

Will use both hands simultaneously while standing or sitting, requires pushing, pulling, twisting, bending, climbing, and lifting of ten (10) to fifty (50) pounds. Requires intermittent standing, and walking.  Frequently requires sitting at a computer keyboard for long periods of time. Acceptable eyesight and hearing (with or without correction) to perform duties.

NOTE: The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodations.